public:99_annexes:annex-b-terms-and-definitions:d:data_retention

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public:99_annexes:annex-b-terms-and-definitions:d:data_retention [2026/09/12 17:42] – removed - external edit (Unknown date) 127.0.0.1public:99_annexes:annex-b-terms-and-definitions:d:data_retention [2026/09/12 17:43] (current) – ↷ Links adapted because of a move operation nick_dido
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 +====== Data Retention ======
 +
 +[[public:99_annexes:annex-b-terms-and-definitions:start|Go to Terms and Definitions]]
 +
 +===== Discussion =====
 +
 +Data Retention preserves [[public:99_annexes:annex-b-terms-and-definitions:m:managed_data|Managed Data]] for a specified period or until a specified condition occurs. The applicable Requirements, Policies, Constraints, Classifications, legal obligations, contractual obligations, Baselines, or decisions of an [[public:99_annexes:annex-b-terms-and-definitions:a:authority|Authority]] establish the retention requirement.
 +
 +A retention requirement identifies the Data subject to retention, the event that begins the retention period, the duration or terminating condition, the required availability and [[public:99_annexes:annex-b-terms-and-definitions:i:integrity|Integrity]], and the Authority responsible for exceptions or changes.
 +
 +Data Retention remains distinct from backup. A backup may support retention or recovery, but creating a backup does not establish how long Data must be preserved or whether its disposition is authorized.
 +
 +===== Definition =====
 +
 +//governed preservation of data for a specified period or until a specified condition occurs//
 +
 +===== Source =====
 +
 +Dido Solutions, Inc. and Jackrabbit Consulting, Inc., derived for DIDO-TE and informed by records-retention and disposition concepts used by the U.S. National Archives and Records Administration
 +
 +===== Note =====
 +
 +Data Retention may require preservation of Data in active storage, archival storage, or another controlled form. The storage mechanism does not alter the governing retention period.
 +
 +Expiration of a retention period does not itself authorize deletion or another [[public:99_annexes:annex-b-terms-and-definitions:d:data_disposition|Data Disposition]]. The applicable disposition requirement determines the permitted action.
 +
 +===== Example =====
 +
 +A Test Result and its associated Evidence are retained for seven years after the applicable Validation Decision unless a legal hold extends the retention period.
 +
 +----
 +
 +<WRAP centeralign>
 +© 2026 Dido Solutions, Inc. and Jackrabbit Consulting, Inc.
 +</WRAP>